Guide
For clinics, agencies, and programs
Supervision tracking for ABA practices, without the spreadsheets
ABA Fieldwork Tracker gives agencies, clinics, and university programs one view of every RBT®, BCBA®, and BCaBA® trainee and supervisor: program health at a glance, BACB® requirements checked every month, every document in one place, and a complete record your organization keeps.
- Guided setup with our team
- Your people keep their own free accounts
- Built to hold no client health information
Program at a glanceThis month
48Active31 fieldwork · 17 RBT
6Nearing completion85 to 99% of hours
4StalledNo activity in 30+ days
12Supervisors4 supervisees each
Needs attention3
3 monthly forms unsignedRiverside · due Aug 31Overdue
Marcus Webb has not logged hoursCentral · 43 daysStalled
2 members trending below minimumNorth Valley · 9 days leftWatch
Illustrative names and numbers
Why it matters
Your program is only as strong as the records behind it
Scattered
Hours in personal spreadsheets, forms in inboxes, training in a binder. Nothing is wrong with any one piece, but nobody sees the whole program.
Reactive
You learn a trainee stalled, or a month fell short of its supervision minimum, after the window to fix it has closed.
Hard to produce
When a reviewer asks for records, someone spends days rebuilding what should already be in one place.
Who it is for
If you have more than one supervisor, this is for you
- Agencies and multi-site providersRunning BCBA fieldwork, RBT supervision, or both, across sites.
- Universities and practicum programsPlacing students across sites, courses, and cohorts.
- Any organization that answers for recordsIf supervision records are yours to produce, this is for you.
What your organization gets
One view of your whole program
See your whole program's health at a glance
Who is actively in training, who is close to finishing, who has quietly stopped logging, and which supervisors are carrying the most.
- Active trainees across fieldwork and RBT supervision
- Nearing completion, flagged early
- Stalled progress, surfaced after 30 days
Nearing completion6
Marcus WebbLast entry 43 days agoStalled
Every trainee and RBT, in one roster
Open anyone on your staff or in your program and see their whole picture, without asking them for a spreadsheet. Group people by site, course, cohort, or semester.
- Completion stage at a glance
- RBT supervision beside BCBA and BCaBA fieldwork
- Organized the way your program runs
Members48 · 4 sites
Jordan RiveraBCBA · Supervised · North ValleyFinal stage
Aisha RodriguezRBT · RiversideOn track
Marcus PatelBCaBA · Concentrated · CentralMid stage
Nina DelgadoBCBA · Supervised · LakesideEarly stage
See where supervisors need support
Approval times, what is waiting in each queue, and how caseloads are spread, so you can rebalance before a backlog becomes a trainee's problem.
- Approval response time by supervisor and site
- Pending approvals and form signatures
- Caseload balance across your team
2.4 daverage approval
response
response
Approvals pending, by supervisor
BACB requirements, checked every month
The same monthly checks every trainee and RBT already gets, per workplace, across your whole roster, with the months that need attention flagged while there is still time.
- Fieldwork and RBT requirements, each by its own rules
- At-risk months flagged before they close
- Verification forms tracked to signature
44of 48 members
met every check
met every check
3 at risk and fixable this month · 1 short month
FEBMARAPRMAYJUNJULJ. RiveraMetMetMetMetMetMetM. WebbMetRiskShortNoneNoneNone
Every document, in one place
Signed verification forms file themselves. Policies, templates, and training material live where your team can find them, shared with one person, one site, or everyone.
- Signed forms filed automatically
- Policies, templates, and training in one library
- Shared by person, site, or organization
Documents1,284 files
BACB forms916 · filed on signature
Policies24
Templates37
Training118
A complete record, ready when a reviewer asks
Sign-ins, entries, changes, approvals, and signatures, each attributed and time stamped, and kept under your organization. Your people keep their own accounts and records too.
- Every action attributed and time stamped
- Kept under your organization
- Nothing to rebuild when someone asks
RecordAppend only
Signed the July M-FVFDr. Ruth Kaplan · Aug 2, 2:14 PM
Logged 3.0 h at CentralJordan Rivera · Aug 2, 1:02 PM
Approved 4 entriesDr. Alex Chen · Aug 1, 4:40 PM
Invited 3 membersDana Kessler · Aug 1, 9:15 AM
Security
What your IT and compliance team will find
Every control applies to every account, and organizations get all of them. How we keep fieldwork records secure
- EncryptionHTTPS only, and notes and supervision activity summaries encrypted field by field.
- Sign-in and sessionsHashed passwords, verified email, lockout after repeated failed sign-ins, and sessions that time out.
- AccessA supervisor sees a trainee only after the connection is accepted, and only read-only.
- AccountabilityAn append-only log of security and administrative actions.
- PrivacyNo ad or analytics trackers in the signed-in app, and personal data is never sold.
- No client health informationABA FT tracks hours and supervision, not clients.
Getting started
Set up with our team, in four steps
Organizations are set up with you, not through a sign-up form, so nobody can claim your organization's name and nobody sees your roster but you.
We set up your organization
Your sites, courses or cohorts, and your administrators are in place before anyone signs in.
You invite your people
Send invitations to work or school email addresses. Each is single use and can be withdrawn.
They connect in one step
An invitation joins the account someone already has. Trainees and RBTs keep their own free accounts.
Your view fills itself in
Hours, forms, monthly checks, and the record build under your organization from the first entry.
Set up your organization
Let's set up your organization
Tell us a little about your program. We'll reply personally to plan your setup, and we can help move earlier hours in where you have them.
- Guided setup for your whole roster
- Configured around how your program runs
- A direct line to our team
How does an organization get set up?
With our team. We create your organization with your sites, courses or cohorts, and your administrators, you invite your people, and they connect in one step. Your view fills in from the first entry.
Do our trainees and RBTs need their own accounts?
Yes. Each person keeps their own free account and connects it to your organization, so nobody re-enters anything and their own records stay theirs.
Does it work for university practicum programs?
Yes. Group people by course, cohort, or semester as well as by site, and see every student's fieldwork in one place.
Can we bring in hours logged before?
Yes. We help move earlier hours in where you have them, so each person's progress starts where it really is.
Who keeps the records, the organization or the person?
Both. Your organization keeps a complete record of its program, and each RBT and trainee keeps their own account and records, which stay with them if they move on.
Does ABA FT store client health information?
No. It is built to track hours and supervision, not clients, so client health information has no place in it.
How is our data protected?
HTTPS only, field-level encryption of notes and supervision activity summaries, verified sign-in with lockout, read-only supervisor access, and an append-only log of administrative actions.
Guides for supervision leaders
All articles
Guide
RBT guide
RBT supervision at multiple employers: nothing pools
RBT guide
Who can supervise an RBT, and who can coordinate
Also for
The same tracker, for every side of the work
BCBA and BCaBA candidates
Every pathway, both rule sets, forms signed in the app.
BCBA fieldwork tracker